Privacy notice — draft placeholder

Status: This is a launch-ready structure, not legal advice. Replace company identity, contact details, retention terms, and jurisdiction language before production.

Text processing

Pasted and supported uploaded text is scanned and cleaned in the browser. Selectable text from PDFs uploaded directly to the main scanner is also extracted in the browser. The default artifact workflow does not send those contents to ScanAIText.com servers.

Document and media tools

Binary formats such as Office documents, PDFs, images, ebooks, audio, and video are sent to the Scan AI Text application server only when a visitor explicitly uses one of the separate file metadata tools. Processing uses request-scoped temporary files. The application does not intentionally retain original or cleaned uploads after the request finishes.

Server and reverse-proxy operators must configure access logs so request bodies, filenames, and returned Base64 data are never logged. Define operational retention, hosting region, subprocessors, incident procedures, and deletion guarantees before launch.

Website audits send the entered public URL to the application server, which fetches that site and its sitemap. The audited site may observe the server IP address and audit user agent.

Privacy-friendly analytics

Scan AI Text uses a self-hosted Plausible tracker for pageviews and coarse product interactions. The integration does not set a Scan AI Text analytics cookie and does not send pasted text, uploaded filenames, entered website URLs, cleaned output, exact findings, artifact codepoints, or character offsets. Product events contain only allowlisted values such as tool type, export format, generic success state, and coarse count or file-size buckets.

Optional Meta Pixel analytics remains disabled until a visitor grants analytics consent and a site operator configures a pixel ID. Visitors can decline Meta analytics and continue using every feature. A privacy control lets them change that choice later.

Before launch, document the Plausible server operator, hosting region, retention period, lawful basis, and any applicable opt-out requirements for the jurisdictions served.

Payments

Accounts and payments are disabled during the free development preview. The active product does not ask for sign-up details or send visitors to a payment processor. Dormant billing code may be activated only after this notice and the product flow are updated.

Contact and rights

Add controller identity, privacy email, postal address, lawful bases, retention periods, processor list, international-transfer details, and region-specific rights before launch.

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